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FA-0000

Asset

In Store
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Quick Actions
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Asset Timeline
DateEventLocationCustodian

Asset QR Code

FA-0000

Room QR

Scan to view all assets in this room

Monthly Inspection

Asset

1
Presence & Location
2
Condition
3
Inspection Rubric

Mark each checkpoint: OK, Issue (needs attention), or N/A if not applicable to this asset/room.

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Photos & Remarks
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Inspection History
DateInspectorConditionRepair?
Condition Update

Asset

Current condition: —

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Condition History
DateUpdated ByPrevious → NewRemarks
Maintenance Record

Asset

₹
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Maintenance History
DateTechnicianVendorCostNext Due
Repair Ticket

Asset

₹
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Repair History
DateTicketStatusBy
Warranty

Asset

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Warranty History
DateAvailableEnd DateAMC
Guarantee

Asset

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Guarantee History
DateAvailableEnd DateRemarks
Document Vault

Asset

Every document tied to this asset, from every module.

DateTypeUploaded By
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Upload New Document
Exit Clearance

Staff

0 of 0 resolved Pending
SmartStax
Smart Stock Management
St. Mary's International School
Anand Nagar Campus
Track · Verify · Manage

Every thing the campus owns — scanned, verified, managed.

SmartStax turns one QR sticker into an asset's whole life story: location, custodian, inspections, warranty, maintenance and documents — built for academic institutions.

0Modules
1 → 2QR Dual View
0Access Roles
0History Kept

Dual QR Tracking

One code, two views — a full editable record inside the app, and a safe read-only page when anyone scans with a phone camera.

Inspections & Alerts

Monthly inspections with photo proof, a compliance dashboard, and automatic Day 1 → 15 escalation reminders so nothing slips.

Full Lifecycle & Docs

Warranty, guarantee, maintenance schedules and a document vault — every movement and record kept permanently, never overwritten.

Inventory Dashboard

Live stock levels across all categories.

Loading dashboard…

Add Inventory

Record a new item or update stock — matches the official SmartStax inventory register.

1
Item Identification
2
Asset Details (optional)
3
Location & Responsibility
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Inventory Type

Durable items that don't get used up (furniture, electronics, equipment) — each unit gets its own Asset ID and is tracked individually via Inventory Movement.

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Procurement Details
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6
Condition

Entries are timestamped automatically and saved to the Inventory Log sheet.

Inventory Movement

Issue, transfer, or return a fixed asset — or issue out a consumable.

1
Select Asset
2
Movement

Recent Movements

last 10
DateArticleAsset IDMovementFromTo

Scan Asset

Scan a Fixed Asset's QR code to open its editable record.

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Or Enter Asset ID

Camera scanning needs HTTPS and camera permission. If the camera won't start, use manual entry — it opens the same Asset Detail screen.

QR Codes & Labels

Show a single room QR, or bulk-print QR labels for every asset and every room.

Room QR

Post it on the room door. Scanning shows what's in the room — cost, vendor and internal details are never shown.

Bulk Label Printing

Opens an A4 print sheet of QR labels. Allow pop-ups if prompted.

Print Specific Articles

0 selected

Tick the articles you want and print — the sheet is laid out for A4 (3 across, page breaks handled automatically). Filter by room or search to find them fast.

Facility Inspection

Walk an area and flag issues across every category. Each issue you mark auto-raises a repair ticket.

0 issues flagged 0 checked

Request New Item

Need something that isn't in stock? Submit a requisition for procurement to review.

1
What's Needed
2
Who & Where
3
Priority & Timing

Requests are logged to the Requisitions sheet with status "Pending" for procurement to review.

Reports

Generate and download inventory reports as PDF.

Custom Report

filter & export

Preset Reports

one-click PDFs

Fixed Assets Report

Every fixed asset unit — Asset ID, brand/model/serial, status, and current holder.

Consumable Stock Report

Every consumable article, category, sub category, and available quantity.

Category-wise Report

Fixed asset and consumable totals grouped by category.

Low Stock / Reorder Report

Consumables that are out of stock or about to finish.

Inventory Additions History

Every item ever added to stock — fixed asset or consumable.

Inventory Movement Report

Full issue/transfer/return history — every asset's movement trail.

Inspection History Report

Every monthly inspection ever recorded — condition, working status, and repair flags.

Condition History Report

Every condition change ever recorded — previous → new, who updated it, and why.

Maintenance Report

Every service event — technician, vendor, cost, and next service due.

Warranty Report

Every warranty record — status, dates, vendor, and AMC coverage.

Guarantee Report

Every guarantee record — status, dates, vendor, and remarks.

Document Vault Report

Every document uploaded across every asset — type, date, and uploader.

Exit Clearance Report

Every asset resolution across every staff exit — returned, damaged, missing, or replaced.

Requisition Report

All new-item requests — article, priority, requested by, and status.

Staff-wise Asset Report

for exit clearance

Room-wise Inventory Report

what's in each room

Settings

Manage staff, categories, sub categories, and locations used across the app.

Staff

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Categories

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Sub Categories

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Locations / Rooms

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Rooms added here appear in every location dropdown, the Room QR list, and reports. The group just controls how they're grouped in dropdowns.

School Logo

Upload your school logo — it appears on the login screen. PNG with a transparent background works best. It's resized automatically and saved to your Google Sheet.

No logo

Notification Contacts

Inspection escalation

Used by the Inspection Alerts escalation chain (Day 1 → Inventory Manager, Day 3 → Department Head, Day 7 → Principal, Day 15 → all three, marked Overdue). Leave any role blank to skip that step — no emails sent until it's filled in.

Changes here update Add Inventory, Request Item, and Custom Reports immediately for everyone.